Onboardly
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HR and onboarding for Australian small business

Onboarding, ticked off.

Contracts, tax forms, certificates and training in one place. Your new starters do it from their phone. You approve it from one screen, and Onboardly keeps an eye on what expires.

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14 days freeNo card needed$99 a month for your whole team

Sound familiar?

Forms in five places. Certificates in a camera roll.

TFN declarations in email, a first-aid certificate nobody's looked at, a spreadsheet called FINAL_v3.

Problem 1 · The new-starter paper chase

From invite to day one, without the paper chase.

Maya starts Monday. Instead of chasing her forms all week, you send one invite. Scroll to watch her file fill in.

  1. Step 1

    Invite her in a minute.

    Add a name and email. Maya gets a link and sets up her account on her phone or in the staff app.

  2. Step 2

    She fills in the forms.

    Personal details, tax and super, and work rights. It saves as she goes, so she can finish on the bus.

  3. Step 3

    Certificates checked for you.

    Onboardly reads the name and dates off each certificate. Anything that doesn't add up waits for you to approve.

  4. Step 4

    Offer signed. Ready for Monday.

    Her offer comes from your pay scales, she signs it online, and her details go to Xero Payroll.

Maya NguyenSwim teacher · Hillside · Starts Mon
StatusInvited
  • Invite acceptedAccount set up on her phone
  • Details, tax and superWork rights confirmed
  • Qualifications checkedFirst aid, CPR, working with children
  • Offer signedSent to Xero Payroll

Illustration. Names and details are made up.

Problem 2 · Certificates you can't be sure of

Certificates, read and checked for you.

A blurry photo, the wrong certificate, a date typed in wrong. Onboardly reads every upload and checks it before it counts.

What Onboardly read

Maya's upload, filed under First aid

Qualification
Provide First Aid
Issued
18 Mar 2026
Expires
18 Mar 2029
Name on it
Maya Nguyen

Reading the certificate…

Example: Onboardly reads the qualification name, issue date, expiry date and name from an uploaded certificate. It checks the name matches the qualification type, and a manager confirms it.

Problem 3 · Expiry dates that slip

See it coming, not after it's happened.

Once a certificate is on record, Onboardly watches the date. Staff and managers hear 30, 14 and 7 days before it expires. Scroll through the next six months.

Example: over six months, Onboardly sends reminders 30, 14 and 7 days before each qualification expires. Ava and Maya renew in time. Jack's first aid lapses and shows as expired on the compliance board. Liam's check is flagged as expiring.

Problem 4 · Training nobody can prove

Training your team actually finishes.

Your inductions and policies become short courses on their phone, and the training matrix shows exactly who's done what.

  1. Courses

    Every course, already on their phone.

    Assign courses by role and site. Each person sees their own list, and what's left to finish.

  2. Inside a course

    Videos and notes, right in the app.

    Your inductions, policies and how-tos, as videos and written sections. Staff work through them and mark the course complete, and it shows on your training matrix.

  3. Qualifications

    Their certificates, in their pocket.

    They can see what's current and what's due, and snap a renewal with the camera.

  4. Notifications

    A nudge before it matters.

    New courses, expiry reminders and your approvals, sent as a push notification or an email.

Get it onGoogle PlayApp StoreComing soon

Everything in the box

One plan. Every part of HR's first mile.

No add-ons and no per-seat maths. Unlimited staff, every feature, $99 a month plus GST.

Onboarding

Invites, personal details, tax, super and work rights, filled in by staff and approved by you.

Onboarding

Documents and compliance

Certificates read for you, checked by you, tracked on one board with reminders before they lapse.

Compliance

Offers and e-signing

Offers built from your pay scales, signed online, with new hires sent to Xero Payroll.

Offers

Courses and training

Assign courses by role and site. The training matrix shows who's done what.

Training

Staff app and reminders

A staff app for Android (iPhone coming soon), plus email and push reminders before anything expires.

Staff app

Sites, roles and branding

Multiple sites, manager roles with two-factor sign-in, your logo and colours, and a full activity log.

Admin

Before and after Onboardly

Without Onboardly

  • Chasing forms by text and email the week before someone starts
  • Certificates sitting in inboxes that nobody has actually checked
  • A lapsed certificate found during an audit, not before it
  • No way to prove who has done the induction

With Onboardly

  • New starters ready before day one, from their own phone
  • Every certificate read, matched and confirmed
  • Reminders that go out on their own, 30, 14 and 7 days early
  • A training matrix that shows who's done what

Getting started

Up and running this week.

  1. Step 1

    Set up your business

    Add your sites, your roles and the qualifications each role needs.

  2. Step 2

    Invite your team

    They onboard themselves, on the web or in the app, at their own pace.

  3. Step 3

    Stay compliant

    The board shows who's current, and reminders go out before anything lapses.

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Questions

The things people ask first.

More answers on the FAQ page, or email us and a real person will reply.

Do I need a credit card to start?

No. Your 14-day free trial starts the moment you create your workspace, with no payment details. You only add a card when you choose to subscribe.

How many staff can I add?

Unlimited. Whether you have 5 staff or 500, the price stays at $99 a month.

Can I cancel at any time?

Yes. Go to Settings, then Billing, and use Manage billing. There's no lock-in contract and no cancellation fee.

When do expiry reminders go out?

30, 14 and 7 days before a qualification expires, and again once it's overdue. Staff and managers get them by email, and staff with the app also get a push notification.

Where is my data stored? Is it secure?

Your data is stored in Australia (Sydney), encrypted at rest and in transit. Managers and owners sign in with two-factor authentication.

A few providers process some information to run the service, for example sending email or reading certificates. Each one gets only what it needs. The full list is in our privacy policy.

Your next new starter could be ready before day one.

14 days free. No card. Bring your whole team.

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